Architectural & Building Design Procedures

The following describes the design stage process that is applied in the majority of cases:

  1. Meeting with client to discuss requirements and note project brief.
  2. Prepare and submit to client proposal and appointment letter for client’s consideration. The letter provides a full description of the client’s requirements and explanations as to procedures and costs. It is our aim to ensure that our clients are fully informed of procedures and costs, as far as it is practicable to do so at the project inception stage, thereby enabling the client to make an informed decision as to whether commission us to act on their behalf.
  3. Where the commission is for design services only we simply require the client to sign and date a copy of the letter and return it to us as confirmation of our appointment.


Outline Proposals

Stage (1) procedure (applies where either or both planning and building control approvals are required:

  1. Survey of building and/or land including topographical survey if required.
  2. Preparation of outline drawings showing in detail our proposed design based upon the client brief.
  3. Further discussion with client.
  4. Client approval of outline proposals.

Stage (2) procedure (where planning permission is required):

  1. Upon the approval of the outline designs we then move forward to the preparation of final design drawings completed up to a standard whereby they can be submitted for planning approval. Please see below for when planning permission is not required.
  2. Finalised drawings forwarded to client for approval.
  3. Upon receipt of client approval prepare all necessary application forms, planning statements and other documentation required by the local planning authority (LPA) and submit application for determination. Please note that subject to the type of project there may be an intermediate stage whereby outline proposals are submitted to the LPA for pre-application advice. Full details of that process will be discussed with client during the stage 1 design process.
  4. We keep the client fully informed during the period that the application is being determined by the LPA.

Stage 3 procedure (building control approval) upon receipt of planning permission:

  1. Prepare fully detailed drawing(s) showing the structural formation of the building and materials to be used in its construction. In addition to the drawing(s) a fully detailed written specification is prepared that describes the construction of each element of the building (foundation, walls, floors, roof etc.) and includes ‘preamble’ requirements such site investigation requirements, builders and client responsibilities relative to health and safety matters on site and other matters that are required to be advised in accordance with current legislation. Additional information appended to the specification include thermal calculation calculations for varies elements of the building along with other applicable technical data sheets.
  2. Upon completion of all of that described above full details along with an application form are forwarded to the building control authority for approval.
  3. Obtain building control approval. Please note that under normal circumstances we guarantee that building control will be approved. Please refer to the reference to our membership of the LABC partnership scheme.

Design Services Generally

The preparation of fully detailed drawings and other details for submission to local authorities for planning and building control approval includes, where required, other approvals with other specific departments such as listed building and conservation area consents, water authorities, local fire and rescue services, housing, environmental health etc. The client will be advised as to the necessity.

John Tadman BD&S Associates
49 Station Road
Polegate, East Sussex BN26 6EA

t: 01323 900925
t: 01424 864123
m: 07909 821816